Electronic Filing

ELECTRONIC FILING AND DIGITAL ARCHIVING POLICY

JURNAL KEPERAWATAN BUNDA DELIMA (JKBD)

1. General Statement

Jurnal Keperawatan Bunda Delima (JKBD), published by Akademi Keperawatan Bunda Delima, is committed to maintaining the accessibility, integrity, security, and sustainability of its scholarly publications through electronic filing and digital archiving practices.

The journal recognizes that the preservation of scientific publications is essential for ensuring the continued availability of research findings in nursing, healthcare, and related health sciences.

This policy establishes the principles and procedures for managing, storing, maintaining, and preserving electronic publications and their associated metadata.

2. Purpose of Electronic Filing

The primary purpose of electronic filing is to ensure that all published scholarly articles and related publication records are systematically organized, securely maintained, and accessible for future academic reference.

The objectives of this policy include:

  1. Ensuring the continued accessibility of published research articles.

  2. Maintaining the accuracy and integrity of electronic publication records.

  3. Supporting the long-term preservation of scientific information.

  4. Protecting electronic publications against accidental loss, unauthorized modification, or technical disruption.

  5. Facilitating the retrieval, identification, and citation of published articles.

  6. Supporting transparency and accountability in scholarly publishing.

3. Electronic Filing System

JKBD manages its electronic publications through the Open Journal Systems (OJS) platform, which supports manuscript submission, editorial management, peer review, publication, and online access to scholarly articles.

The electronic filing system is intended to maintain:

  1. Published research articles in electronic formats, including PDF.

  2. Article titles, author names, institutional affiliations, and abstracts.

  3. Keywords and bibliographic information.

  4. Publication dates, volume numbers, issue numbers, and page numbers.

  5. Digital Object Identifiers (DOIs), where assigned.

  6. Supplementary research materials, where applicable.

  7. Correction, retraction, and other relevant publication notices.

Electronic records are organized to facilitate identification, retrieval, and management of published scholarly content.

4. Digital Archiving

JKBD provides an online archive of previously published journal issues and articles through its official website.

The journal's digital archiving approach is intended to ensure that scholarly publications remain accessible to researchers, healthcare professionals, educators, students, and the wider academic community.

Digital archiving includes the following activities:

  1. Maintaining electronic records of published issues and articles.

  2. Organizing publications according to volume, issue, and publication year.

  3. Preserving article metadata and bibliographic information.

  4. Maintaining access to published full-text articles.

  5. Recording relevant corrections and retractions.

  6. Supporting the continued availability of research materials through the journal's online archive.

The availability of articles on the journal website does not, by itself, constitute independent long-term digital preservation.

5. Digital Preservation Planning

JKBD recognizes the importance of establishing sustainable digital preservation mechanisms to protect published scientific content against technological changes, system failures, or the discontinuation of publishing services.

The journal aims to develop and maintain appropriate preservation arrangements covering:

  1. Published article files.

  2. Bibliographic metadata.

  3. Supplementary materials, where applicable.

  4. Publication history and editorial notices.

  5. Records necessary to maintain the integrity of the scholarly literature.

The journal may consider recognized digital preservation services, including the PKP Preservation Network (PKP PN), LOCKSS, CLOCKSS, or other appropriate archival systems, subject to institutional arrangements and technical availability.

Participation in any external preservation network will be publicly disclosed only after the relevant service has been implemented and verified.

6. Data Backup and Security

JKBD recognizes the importance of protecting electronic publication records against data loss, unauthorized access, and technical failures.

The journal seeks to implement appropriate data management and security measures, including:

  1. Maintaining backup copies of publication files and relevant system records.

  2. Restricting administrative access to authorized personnel.

  3. Applying appropriate security measures to the journal's electronic publishing platform.

  4. Monitoring the integrity and availability of published files.

  5. Supporting data recovery procedures in the event of technical disruption.

  6. Reviewing electronic filing and backup practices as institutional resources permit.

Specific backup schedules, storage locations, and recovery arrangements are determined by the publisher's technical and administrative procedures.

7. Open Access and Archival Accessibility

JKBD operates under an open-access publishing model, allowing readers to access its published scientific articles without subscription barriers.

The journal supports the dissemination of scholarly knowledge by providing access to published articles through its official website.

Published articles are distributed under the Creative Commons Attribution 4.0 International License (CC BY 4.0), subject to the applicable licensing and copyright conditions.

Readers may access, download, share, and reuse published content in accordance with the terms of the license.

Electronic filing and archiving practices are intended to support the continued accessibility of these open-access publications.

8. Author Self-Archiving

JKBD supports authors' rights to share and archive their published scholarly works in accordance with the journal's copyright and licensing policies.

Authors may deposit their published articles in:

  1. Institutional repositories.

  2. University digital libraries.

  3. Personal academic websites.

  4. Academic research repositories.

  5. Other lawful scholarly communication platforms.

Authors are encouraged to include the original publication details, article DOI where available, and a link to the published version on the JKBD website.

Self-archiving must respect applicable licensing terms, research ethics requirements, and third-party copyright restrictions.

9. Preservation of Publication Integrity

JKBD is committed to maintaining the integrity and authenticity of its scholarly publication records.

Published articles should remain identifiable and traceable through accurate bibliographic metadata.

When errors, inaccuracies, or ethical concerns are identified after publication, the journal will follow its Correction and Retraction Policy.

Any formal correction or retraction should be documented and appropriately linked to the original publication.

The journal aims to preserve a transparent publication history and prevent unauthorized or undocumented alterations to the scholarly record.

10. Responsibilities of the Publisher and Editorial Team

The publisher and editorial team of JKBD share responsibility for maintaining appropriate electronic filing and digital archiving practices.

Their responsibilities include:

  1. Supporting the administration and maintenance of the journal's electronic publishing platform.

  2. Ensuring the proper organization of published issues and articles.

  3. Maintaining accurate publication metadata.

  4. Supporting appropriate backup and security procedures.

  5. Coordinating technical responses to publication access problems.

  6. Reviewing digital preservation needs and available archival arrangements.

  7. Maintaining transparency regarding the journal's electronic archiving and preservation practices.

These responsibilities are carried out in accordance with the institutional resources and publishing infrastructure available to JKBD.

11. Policy Review and Development

JKBD recognizes that electronic publishing technologies and digital preservation standards continue to evolve.

The journal will periodically review its electronic filing and digital archiving policy to maintain its relevance to scholarly publishing practices and institutional requirements.

Policy updates may address:

  1. Improvements to the OJS publishing platform.

  2. Developments in digital preservation technologies.

  3. Changes in electronic storage and security practices.

  4. Implementation of independent digital preservation services.

  5. Updated standards for scholarly publication metadata and accessibility.

Any significant changes to the journal's preservation arrangements should be reflected in its publicly available policies.

12. Electronic Archiving Information

Journal Name: Jurnal Keperawatan Bunda Delima (JKBD)

Publisher: Akademi Keperawatan Bunda Delima

p-ISSN: 2656-1166

e-ISSN: 2829-131X

Electronic Publishing Platform: Open Journal Systems (OJS)

Publication Access: Open Access

Copyright: Retained by the Author(s)

License: Creative Commons Attribution 4.0 International (CC BY 4.0)

Online Journal Archive: https://journal.bundadelima.ac.id/index.php/jkbd/issue/archive

Official Journal Website: https://journal.bundadelima.ac.id/index.php/jkbd

13. Commitment to Digital Preservation

Jurnal Keperawatan Bunda Delima (JKBD) is committed to supporting the responsible management, accessibility, and preservation of scientific publications.

Through its electronic filing and digital archiving practices, JKBD aims to safeguard the scholarly record, improve the dissemination of nursing and healthcare research, and support the continued availability of scientific knowledge for future generations.

The journal will continue to evaluate appropriate digital preservation arrangements in accordance with recognized scholarly publishing standards and institutional capabilities.